Booking Terms & Conditions & Liabilities 

Booking Information: 

1. The ‘Hirer’ means the person signing the booking form for ‘Hire of equipment’. 
2. £30 will secure your party date. A booking form will be required within a week of securing your date. 
3. Whilst you are in possession of the hire equipment we also ask for a holding security deposit of £30. The deposit is refundable once the equipment has been collected undamaged and fully tested. (Normally within 24 hours). 
4. Final balances are required no less than 7 days prior to the party. BACS payment preferred. 
5. The final numbers and choices must be confirmed at least 14 days prior to the date of the booking. Any booking reductions after this time will still be charged for at the previous rate, with no refunds due. 
6. The Hirer is responsible for providing Camp Calderwood with all relevant medical/dietary information for all the children attending the party. Camp Calderwood will take no responsibility for allergies (including skin, food, materials etc) where she is not advised in advance of the condition. Camp Calderwood is likewise not responsible at any point, for the welfare of the children at the parties, which remains the full responsibility of the hirer. 
7. The Hirer is responsible for ensuring the accuracy of the information given to Camp Calderwood and to pass over such information in sufficient time for Camp Calderwood to perform the contract safely and without risk, within 14 days of the event occurring, to avoid last minute disappointment. 
8. Camp Calderwood reserves the right to make any changes to the services as is deemed reasonably necessary by Camp Calderwood without notice to the Hirer. If the required service is less than originally requested the requisite refunds will be made to the Hirer. 
9. The Hirer is responsible / liable for any damage or injury occurring from or as a result of inappropriate use or misuse or reckless use of any of Camp Calderwood equipment. 
10. It is the Hirers responsibility to ensure that the children are supervised at all times. Camp Calderwood will charge the hirer for the costs of any damage to any property caused by your breach of this clause. 
11. It is the Hirer's responsibilities to ensure the children comply with all reasonable instructions from Camp Calderwood to ensure the safety of the attendees and other persons present. Camp Calderwood may suspend the event if you are in breach of this clause. 
12. Camp Calderwood will accept no liability or responsibility to the Hirer for any damages, costs, losses, claims, expenses, demands and proceedings including property of Hirer and their guests, or any consequential loss in these regards. 
13. Camp Calderwood shall use all reasonable endeavours to provide the services in accordance with the contract and shall perform the services with reasonable skill, care and diligence and in accordance with all health and safety regulations in force at this time. 
14. Camp Calderwood shall process all data in accordance with the Data Protection Act 2018 which include the new rules on GDPR. 
15. Some produce used may contain traces of nuts or may have been made in a factory that handles nuts. Please carefully check all ingredients before use/application. 
16. It is not the intention of Camp Calderwood to violate any copyright laws and all themes are only inspired by popular trends.
17. Each mattress is c.140cms long, 70cms wide. The width of each tent frame with the mattress inside is a minimum c.120cms wide and a length of c.120cms. Please ensure you have sufficient space for all tents prior to booking as refunds will not be given in the event that there is insufficient space. 
18. All equipment hire is based on self-set up and is the responsibility of of the hirer who should consider issues of health and safety to ensure there are clear entrances and exits from the room where the equipment is erected should there be an emergency. 
19. The equipment must not be located next to an open flame such as a candle, open fire, gas fire or any other source of flammable substance. All lights provided by me are battery operated and may be left on safely overnight for those who are nervous of the dark. Smoking is not permitted near the equipment. If the equipment is returned smelling of smoke, a cleaning charge will be incurred.
20. The Bell Tents should not be erected near overhanging trees or branches and must be erected in line with the manufacturers instructions.

Supervision: 

1. The Hirer is responsible for the care and safety of all the children and should ensure that all parent/guardians are aware that Camp Calderwood is not responsible for the care and safety of the children. 
2. The Hirer will be required to take responsibility for all children that have been left by their parent/guardian. 
3. We would recommend that the Hirer of the party take contact telephone numbers of the children attending if their parent/guardian is not staying at the same time as clarifying any medical/allergic conditions at least 14 days in advance of the event. 
4. Whilst we love our furry friends we ask in the interest of health and hygiene that domestic pets are not allowed access to the hire equipment. Any additional cleaning as a result of access to the equipment by pets may result in an additional charge.

Cancellation: (by the Hirer) 

In the unfortunate event the party is cancelled the following refund policy will be applied: 

1. Cancellation of a booking less than 6 clear days prior to the party date will receive no refund 

Cancellation (by Camp Calderwood) 

1. Camp Calderwood reserves the right to cancel the booking at any time for any reason (Camp Calderwood will try to give as much notice as possible). 
2. Upon any such cancellation Camp Calderwood will refund to the Hirer any monies paid to Camp Calderwood in respect of the booking but Camp Calderwood will not be liable to pay any compensation to the Hirer or any other person for any loss, damage or expenditure arising directly or indirectly from the cancellation. 
3. Camp Calderwood reserves the right to terminate the booking without notice if there is a breach of these conditions. 

Liability 

1. Nothing in these terms shall limit or exclude the liability of Camp Calderwood, which may not be limited or excluded by law, including without limitation liability for death or personal injury caused by Camp Calderwood negligence or fraudulent misrepresentation. 
2. Subject to the above Camp Calderwood shall have no liability (whether arising under contract, tort, or for breach of statutory duty or otherwise) to the extent that such liability would not have arisen but for the Hirer’s breach of the contract. 
3. Subject to the above clauses Camp Calderwood aggregate liability for all claims in relation to the contract (whether arising under contract, tort, or for breach of statutory duty or otherwise) shall not exceed the price paid by the Hirer. 
4. This contract is governed and construed in accordance with Scottish law and the parties irrevocably submit to the exclusive jurisdiction of the courts of Scotland. 
5. No information included in this booking form will be disclosed to any third party. 
6. It is the responsibility of the Hirer to inform guests accordingly of the above terms and conditions. 

Camp Calderwood has suitable public liability insurance and takes the upmost care to ensure the safety of all party guests at all times. 

• We use high quality products and follow strict hygiene routines. 
• Liability cannot be taken for reactions or injury sustained whilst attending a party or thereafter. 
• All persons using Camp Calderwood equipment do so at their own risk and it is the party hirer who is responsible / liable for any damage or injury occurring from or as a result of inappropriate use or misuse or reckless use. 
• This information is given for the safety of all people attending a party hired from Camp Calderwood and it is the sole responsibility of the Hirer to ensure that they are understood and adhered to by all party guests invited. 

Any inadvertent delay, omission, or error in complying with the terms and conditions of this Contract shall not be held to relieve either party hereto from any liability, which would attach to it hereunder if such delay, omission, or error had not been made, provided such delay, omission, or error is rectified upon discovery.